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MANAGER'S INFORMATION

Thank you to all of our volunteering managers, we look forward to working with you this season!

'What's App' Group messages from the Club
Please speak to a committee member about being added to the Coaches and Managers (CAMS) Chat,
if you are not already included in this chat. The chat group is the main communication between the committee and CAMS. 
CAMS group meetings
Throughout the season, the committee will invite all CAMS to meetings as needed. Please note, we understand your time is valuable and we always aim to conclude the meeting within an hour. The meetings are beneficial and keep all CAMS up to date with all matters relating to the season. 
Wet weather
When there is a risk of damage to pitches or injury to players, fields may be closed for play by local councils, clubs or referees.

- The club will use the CAMS chat to notify wet weather closures of training and home grounds soon as they are known.
For weekend matches on away grounds, updates are posted by Football Canterbury (FC) through the website and app DRIBL. If a field does not have a CLOSED status against it then it is deemed to be OPEN.
- It also pays to check local council hotlines or websites for the most up-to-date ground status
 
The status will appear on DRIBL as one of the following:
  • PENDING: means the game is going ahead as per the details that appear on the draw, i.e.: date, time, field.

  • WASHOUT RESCHEDULE: means the field is closed, the game is washed out, and will be rescheduled to a later date.

  • WASHOUT CANCELLED: means the field is closed, the game is washed out and cancelled completely.

Match schedules
U8 & above – through Football Canterbury’s website and app DRIBL
Match sheets
Match sheets and player ID cards are electronic and managed through the DRIBL App.

Coaches and Managers still have physical ID cards that they need to display on match days**

Dribl – Guides for matchday support is found through here.

Football Canterbury explaining rules for borrowing players – please read carefully as fines and point deductions apply if these are breached. Please see Football Canterbury Rules off Association dated December 2023.
Match day procedures
Match day checklist for Managers/Coaches

Before you leave for the game (or the day before the game)

  • Confirm the time and location for the match in DRIBL

  • Check on wet weather status

  • Check the electronic Match sheet using the Dribl app or website

    • all players are added to match sheet

    • REQUIRED – click on the A next to each player and Team Official (Coach/Manager) that will be available so that it turns green – tap again to reverse

      • the maximum number of players you can mark as available is shown at the top of the match sheet screen (e.g. 16 for U12 and above)

      • the maximum number of Team Officials (Coaches and/or Managers) that can be in the Technical Area is two (2)

    • OPTIONAL – click on the S next to each player that will be starting the game on the field so that it turns green – tap again to reverse

      • the maximum number you can mark as starting is shown at the top of the match sheet screen (e.g. 11 for U12 and above)

    • OPTIONAL – click on the C next to a player to mark them as Captain for that game – tap again to reverse

    • absent or non-participating players are marked as not available (the A is left as red)

    • borrowed players are added and marked as available

  • Have your manager card around your neck (and check your Coach brings theirs as well!)

  • Have a match ball

Before the start of the match

  • Coach/Manager have their Team Official vests on and ID cards around their necks

  • Add any borrowed players to the match sheet and/or remove any others not playing

  • Ensure all players shirt numbers are recorded correctly

  • No later than 15 mins before kick-off

    • Final check of electronic match sheet and submit it. Check that the opposing team has also submitted their match sheet

  • 5 mins before kick-off (for U12 and above ONLY) – The Referee will check the digital player cards for each team (methods may vary)

    • If there is a dispute over any of the IDs, the Referee will resolve it to their satisfaction as to whether the player is able to participate or not

  • If all is OK with the opposition team, open their Match Sheet and click the CONFIRM option to finalize it

    • Make sure you do this, as fines will apply if it’s not done

After the match is completed

  • Confirm the result with the referee and opposition manager

  • Check any Yellow/Red cards have been entered properly (and against the correct players)

  • Enter the final score (in the Recorder section for the match) in the Dribl app and save it

    • Make sure to do this at the field immediately after the game – that way you won’t forget!

    • BOTH teams need to enter and save the result after the game

Note: Fines will be levied by Football Canterbury if Match Sheets and/or Scores are not completed correctly, so please make sure you are familiar with the all the steps above. Any fines will be passed on to the team responsible.

Referee Payments
Payments are made to Referees and Assistant Referees via the Club directly to Dribl for U12s and up.

Referee's for U11's and down are managed through Group Leaders and is organised internally. 
 
Canterbury Referee Association
For fee, cost go to the Referee association website:

http://canterburyreferees.org.au/clubs/
Payment of FC fines
Coaches and managers are urged to read the FC Judiciary Disciplinary & Appeals Regulations, to understand actions that can lead to the FC issuing the club with a fine.

Where FC issues the Club with a fine, the responsible player, coach, manager or team will be required to pay the fine (and in some cases an administration fee) to the Club.

When a fine has been incurred by a team, it is the responsibility of the manager to collect it.  Payments may be deducted from match official reimbursement requests or paid directly to the club where this option is not available. If you believe that there are mitigating circumstances you must advise the Club in writing.

Common fines & charges for teams:

• Red Card – $100
• Ineligible Player – Team Registration Fee
• Late or No Notice of a Forfeit – Competitive (U12 & above) – $110 plus opposition match official fees
• Late or No Notice of a Forfeit – Non-Competitive (U11 & below) – $55 plus opposition match official fees
• Match Sheet Late/Not submitted – $10
• Match Sheet Incomplete/Incorrect – $30
• Away Results Late/Incorrect/Not submitted – $10
• Playing Strip Incorrect/Incomplete – $110
• Ground Official Not Visible (Home or Neutral Ground fixtures) – First offence by the club (not team) $110; Second and subsequent offences by club $220.
Ground official duty
It is a FC requirement for clubs to provide a ground official for each of their home grounds upon which a match is being played. Each year, all BEFC teams are asked to provide 6 adult volunteers to complete ground official duty for one morning or afternoon. The ground duty schedule for all teams is issued at the start of the season and our team managers are asked to coordinate the roster for their teams.

Ground officials support the game by:

- Making themselves known to the referee before the start of the match
- Ensuring that spectators stay behind ropes and fences and do not enter the field of play
- Ensuring that the area behind the goal is kept clear at all times
- Ensure that no persons including coaches and managers enter the field of play until signalled by the referee
- Assist the referee as requested at any time
- Ensure that the consumption of alcohol or smoking does not take place in the immediate vicinity of the playing field until after the completion of the last match.
Shortage of players and forfeiting matches
When a team doesn’t have the required number of players to play a match, there are two options:

- For junior teams, additional players may be sought from a younger age group. Players are permitted to play for teams up to two years above their age. They must bring their player id card to any match and be entered on the team sheet where they are filling in for another team. Coaches or managers should know the appropriate age groups to seek additional players
   
- Forfeit the match. Teams are required to notify the club’s competition secretary by 2.5 days (60h) prior to Kick Off.
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